Association Management

Our Full-Service Association Management Services

We offer full-service management as well as custom partial solutions depending on the needs of the client.

Executive Management & Board Governance
  • Executive management and guidance
  • Develop agendas with the president and participate in and manage board and executive committee meetings
  • Participation in strategic planning and implementation of the strategic plan
  • Policy development and maintenance
  • Record-keeping
  • Liaise with attorneys and strategic facilitators
  • Committee management
  • Support activities of liaison organization affiliations
  • Annual business meeting management and elections
  • Implement all programs, initiatives, and special projects approved by the board
Membership Services
  • Annual renewals, dues processing and reports
  • Management of member benefits (affinity programs, journal subscriptions, etc.)
  • New member recruitment and current member retention
  • Database management
  • Communication with members (answering questions via phone, email, social media)
Integrated Communications
  • Communications and marketing strategy development and execution for various stakeholders (members, patients, related organizations, media, legislature)
  • Newsletters and e-blasts
  • Management of social media and website
  • Traditional public relations (press releases, media outreach, interviews, etc.)
  • Information systems and technology services
Education, Programs & Products
  • Development and support of programming aspects of education
  • Adherence to ACCME policies for CME activities
  • Speaker and poster presenter management, including abstract submission process, speaker communications, and collaboration with program committee
  • Provide technical support to online education and webinars
  • Prepare attendee collateral and program books
  • Manage post-meeting aspects including evaluation survey
  • Manage awards program
Meetings & Exhibits Management
  • Holistic meeting site vetting for final site selection and negotiation, including site research visits and presentation of final proposals to the board
  • Contract review and negotiation
  • Complete program management including conference timeline, all logistics, including management of contracts with local providers
  • Prepare meetings specs and review catering/banquet event orders
  • Coordinate and oversee full exhibitor program from inquiries, solicitations, contracts processes, exhibit space assignment, and collection of booth rental fees
  • On-site management
  • Post-meeting reports
Registration Services
  • Meeting attendee and exhibitor registration services
  • Develop customized online registration micro websites to capture relevant data and fees
  • Prepare and distribute notices, invoices, and confirmation letters
  • Quality control registration data
  • Arrange for equipment and local personnel for on-site registration, including receipt of fees and badge production
  • Develop conference app
  • Produce and distribute final event registration roster and reports
  • Produce certificates of attendance and CME certificates
Fundraising & Corporate Support Management
  • Manage corporate support programs
  • Support the development of multi-level fundraising programs with alignment to mission and values
  • Develop and distribute marketing packages for supporter solicitation
  • Develop and support corporate sponsorship and giving programs according to established policies and sensitivities to the field with board cooperation and approval
Financial Services
  • Annual budget development and adherence
  • Maintain financial controls
  • Monthly or quarterly financial statements and bank statement reconciliation
  • Bank account management
  • Accounts payable and accounts receivable
  • Annual governmental filings
  • Assist with investment advisor management
  • Assist with independent auditor
General Administration and Headquarters Office
  • Maintain the office, mailing address, telephone, voicemail, fax, and e-mail addresses
  • Operate office from 9:00 a.m. to 5:00 p.m. Central Standard Time/Chicago
  • Use of conference room for meetings at headquarters as needed
  • Maintain organizational office supplies, archive materials onsite or in storage and keep “Critical Documents File” of key legal and operating documents
  • Manage headquarters communications and respond or route inquiries as appropriate
  • Headquarters administrative lead will coordinate across organizational structure as needed

Our Other Services

We’ve developed effective and dynamic strategies for navigating every aspect of association, meeting, and project management. We’d like to share those strategies with you.

Conference Registration

On-site support, registration management, and communication centralization.

Consulting

Project-based consulting on every aspect of association management.

Just a few of our satisfied clients

We have a proven track record in driving growth and building sustained success for our clients.

Contact Us Today!

We’re always happy to hear from you. Use the form on the right to get in touch, and we’ll get back to you as quickly as we can.

Location & Hours

1932 S. Halsted St., Suite 413
Chicago, IL 60608 USA

Monday - Friday: 9:00 AM - 5:00 PM CT/Central Time

Ph: +1-877-309-1565

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